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OEM Vendor Invoice Management
Invoicing & OEM Portal Automation Auto‑Industry Suppliers
Generate OEM‑standard, IRN‑based QR invoices, digitally sign and upload them to OEM portals, and send ASNs on time — all from one system. Faster approvals, fewer rejections, secure ITC.
✦ Hyundai ✦ KIA ✦ Tata ✦ Hero ✦ Ford ✦ Toyota Kirloskar
three functions. One seamless invoice‑to‑OEM workflow.
Vendor Invoice Management (VIM) with QR Code
Vendor Invoice Management (VIM) with QR Code
Vendor Invoice Management (VIM) with QR Code
Generate invoices in OEM invoice standards with GST‑compliant, IRN‑based QR e‑invoicing.
- Automated IRP integration & QR generation
- OEM‑approved invoice layouts
- Correct QR placement, scan‑ready
- Faster approvals & secure ITC
Invoice Digitalization
Vendor Invoice Management (VIM) with QR Code
Vendor Invoice Management (VIM) with QR Code
Invoices generated as PDF are digitally signed and uploaded into the OEM portal.
- PDF invoice with digital signature
- Direct upload to OEM portal
- No manual re‑keying or courier
- Audit‑ready submission trail
ASN – Advance Shipping Notification
Vendor Invoice Management (VIM) with QR Code
ASN – Advance Shipping Notification
Notify the OEM of dispatches in advance, aligned with the invoice and shipment.
- ASN integration with OEM portals
- Shipment and invoice linked
- Smoother gate and stores receipt
- Fewer receiving disputes
From dispatch to OEM acceptance
1. Dispatch data
Pulled from your ERP / Tally
2. IRN & QR
Registered with IRP, QR embedded
3. OEM format
Invoice laid out to OEM standard
4. Sign & upload
PDF digitally signed, sent to OEM portal
5. ASN
Advance shipping notice raised
6. Approval
Faster acceptance, ITC secured
Built for OEM supplier compliance
Why OEMs insist on QR‑based invoices
- Mandatory GST e‑invoicing for businesses above ₹5 crore turnover
- IRP reporting with IRN and digitally signed QR codes
- Invoices without QR & IRN are legally invalid under CGST Rule 48(4)
- Automated reconciliation with OEM ERP systems
- Instant authenticity check via QR scan
- Fraud prevention with government‑registered invoices
Every QR is fully compliant
- Supplier & recipient GSTIN
- Invoice number & date
- Invoice value (incl. tax)
- HSN code & line count
- Unique IRN (hash)
business impact
Faster invoice acceptance
Fewer rejections & disputes
Fewer rejections & disputes
Compliant, OEM‑format invoices clear approval without back‑and‑forth.
Fewer rejections & disputes
Fewer rejections & disputes
Fewer rejections & disputes
Correct QR, IRN and layout every time, with ASN matched to the invoice.
Improved cash flow
Improved cash flow
Improved cash flow
Shorter approval cycles and secure ITC claims speed up payment.
Stronger OEM trust
Improved cash flow
Improved cash flow
Digitally signed, portal‑ready documents build supplier credibility.
Flexible technology options
Delivered on the stack that fits your accounting and IT landscape
Tally, the Frappe Framework (ERPNext) or a PHP framework — with seamless ERP and accounts payable integration.
Our customers
MAZEWORKS SOLUTIONS PRIVATE LIMITED
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